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Sites of Practice FAQs

Created:   | Updated: 03/21/2017
  1. Can the Administrator fill out the SOP form or is the physician required to?
  2. Answer
  3. Can a SOP be approved for an entire faculty/department without listing each individual?
  4. Answer
  5. Once a SOP is approved what is the communication process to the Requestor, Department Administrator, and Department Chair?
  6. Answer
  7. Where can I obtain a copy of the SOP request form?
  8. Answer
  9. Where can I obtain a copy of a previously approved SOP form?
  10. Answer
  11. What is the time-frame for the approval process?
  12. Answer
  13. Are full-time CU SOM faculty covered by the Trust when they provide care at DHMC and VAMC?
  14. Answer
  15. Are CU SOM faculty covered by the Trust when they provide care at Poudre Valley Hospital or Medical Center of the Rockies?
  16. Answer
  17. When a new joint venture is approved does a SOP need to be completed? If yes, does a form need to be completed for each area, for example North Children’s Surgery Center?
  18. Answer
  19. Are CU SOM faculty covered by the Trust when they are outside of Colorado?
  20. Answer
  21. Can a CU SOM faculty be covered by the Trust when volunteering? For example, a faculty member wants to volunteer at a camp during the summer. If no, what can/should a faculty member do to protect themselves? 
  22. Answer
  23. Do UCH and Children’s buy additional insurance for the CU SOM physicians?
  24. Answer
  25. Can we shred the SOP forms once reviewed, approved, entered into the database and scanned?
  26. Answer


1. Can the Administrator fill out the SOP form or is the physician required to?
The Administrator can complete the SOP form; however the requesting physician, Division Chief/Section Head and Department Chair must sign prior to submission.

2. Can a SOP be approved for an entire faculty/department without listing each individual?
Yes

3. Once a SOP is approved what is the communication process to the Requestor, Department Administrator, and Department Chair?
Once the SOP Committee approves a request, the Requestor, Administrator, Department Chair, Fee Coordination and Contract Department will be notified by email. Upon final approval and signature of the CU SOM Dean, an electronic copy will be emailed to the above noted parties.

4. Where can I obtain a copy of the SOP request form?
Administrators, faculty and staff can download a copy of the SOP Request Form.

5. Where can I obtain a copy of a previously approved SOP form?
Contact Mary Moore, CU Medicine Business Development and Planning at 303.493.8312 or upisop@cumedicine.us.

6. What is the time-frame for the approval process?
SOP forms are reviewed within three days of receipt. If appropriate - temporary approval is granted at that time. The SOP Committee reviews the 1st Tuesday of every month to review, discuss, and approve requests. If there are questions or concerns the requesting faculty member, Administrator, or Chair will be contacted.

7. Are full-time CU SOM faculty covered by the Trust when they provide care at DHMC and VAMC?
Yes, full-time CU SOM faculty members are covered by CU if they are acting in the scope of employment at any location. Affiliate trusts or insurance may cover a faculty if required contractually.

8. Are CU SOM faculty covered by the Trust when they provide care at Poudre Valley Hospital or Medical Center of the Rockies?
No. Poudre Valley is not an affiliate and will need SOP approval.

9. When a new joint venture is approved does a SOP need to be completed? If yes, does a form need to be completed for each area, for example North Children’s Surgery Center?
Yes, a SOP needs to be completed. One SOP can be done for all participating departments. Business Development and Planning will assist with coordinating signatures.

10. Are CU SOM faculty covered by the Trust when they are outside of Colorado?
Please contact Risk Management at 303.724.7475.

11. Can a CU SOM faculty be covered by the Trust when volunteering? For example, a faculty member wants to volunteer at a camp during the summer. If no, what can/should a faculty member do to protect themselves?
Employees of the University of Colorado who participate in community-based clinical volunteer activities are covered by the Trust if two conditions are met:
  • First, the volunteer clinical activities must fall within the course and scope of the employee’s job duties; for volunteer activities to be deemed “within the course and scope of employment,” there should be a written Memorandum of Understanding (MOU) or other document that is signed by the individual faculty member’s department chair, setting forth that this work is within the course and scope of the faculty member’s job responsibilities.
  • Second, the volunteer clinical activities should be performed at a location approved by University of Colorado Medicine (CU Medicine) Sites of Practice committee.
Additional considerations are:
  • If it is “within the course and scope of employment”, then the faculty member should not take vacation time for this activity but it should be part of their regular SOM duties.
  • Does the camp provide malpractice insurance for the physicians? If so, we would like to receive the documentation on this as well.
  • It is advised that faculty who volunteer assure they are covered by the organization that will benefit from their efforts.
  • Volunteering at camps must receive SOP approval on a yearly basis.

12. Do uchealth and Children’s Colorado buy additional insurance for the CU SOM physicians?
No

13. Can we shred the SOP forms once reviewed, approved, entered into the database and scanned?
Original forms can be shredded after three years if no litigation is outstanding.  Risk Management will confirm prior to shredding.
Kristin Trawick
Main Sites of Practice Contact
303.493.8376